Automoat for HVAC Operators.

You've got 18 trucks on the road, a dispatcher who half-runs your week, and a phone that goes to voicemail every time you're on a job. You haven't had a real weekend in months.

Automoat installs the system that runs your shop when you're not in it. Calls answered. Schedules made. Quotes sent same-day. Books closed. You stay in charge; the AI just stops being the bottleneck.

Book an Ops Call →See the Right-Hand Build

§ I — THE GAP IN HVAC FIRMS

Your trucks make the money. Your phone loses it.

Most HVAC operators we talk to are losing real revenue to missed calls, slow follow-up, and after-hours admin. Not because the team's bad — because the system underneath them isn't built for the volume.

27%

average missed-call rate for HVAC shops your size

† INDUSTRY BENCHMARK · 2025

$80K+ / yr

typical revenue handed to competitors via missed calls

† INDUSTRY BENCHMARK · 2025

24–48 hrs

median quote turnaround time at owner-operator shops

† INDUSTRY BENCHMARK · 2025

§ II — WHAT WE BUILD

What we build for HVAC shops.

Plain English: the AI that actually does the work — not just chats back. Five-layer system, scoped to where shop time is the constraint.

AI receptionist (24/7)

Answers every inbound call. Books, reschedules, triages. Routes to you when it should. Missed-call rate typically drops below 5%.

Dispatch tuning

Schedule built around trucks, staff, customer windows, and the parts you actually have in the truck today. Dispatcher does fewer reschedules; you make fewer calls.

Quote agent

Same-day quotes drafted from the receptionist's intake notes and your pricing rules. You review, send. Conversion typically up 12–20%.

Follow-up & recall

Maintenance recall, warranty follow-up, review requests — handled before you'd have remembered to do them. Net revenue lift typically 8–15%.

Back-office automation

Invoices drafted from completed jobs. AR follow-up sequences. Owner reviews and approves; doesn't draft.

§ III — WHICH OFFER FITS

Right-Hand Build for the full operation. First Fix to start with one workflow.

⊕ FEATURED FIT

PRIMARY FIT

Right-Hand Build

Owners ready to put serious capital into the system that runs the business. 60–90 days to install across intake, dispatch, and back-office. Take a real two-week vacation in 6 months.

See the Right-Hand Build →

ALTERNATIVE FIT

First Fix

Owners who want to prove the math on the worst-paying-back workflow first — usually the missed-call problem. One workflow rebuilt in 30 days, before any bigger commitment.

See the First Fix →

§ IV — A SCENARIO

What this looks like at a 22-truck regional HVAC operator.

CASE · COMPOSITE

“$94K of inbound recovered, annualized. Owner took a two-week vacation in month 6 — without the business slowing down.”

THE OPERATION: Regional HVAC. 22 trucks, 38 staff. Owner answering customer texts at 9pm, missing 31% of inbound calls.
WHAT WAS BROKEN: Missed-call rate 31%. Dispatch in the owner's head. Quote turnaround 24+ hours. Two competitors taking the calls the shop missed.
THE MISSION: Missed calls under 5%. Dispatch tuned and out of the owner's head. Same-day quotes. Owner-optional operation.
WHAT WE SHIPPED: AI receptionist, dispatch tuning, quote agent, owner KPI dashboard. 11 weeks Install. 6 workflows.
THE RESULT: Missed calls 4% by month 3. Recovered revenue $94K annualized. Owner took a two-week vacation in month 6. Business grew 18% during the vacation window — because the receptionist and dispatcher didn't take vacations.

§ V — FREQUENTLY ASKED

Questions specific to HVAC firms.

Will the AI talk to customers in a way I'd be proud of?−

Yes. The receptionist is tuned to your voice — how you'd answer the phone, what your shop's promises are, when it should hand off to you versus handle on its own. You sign off before any customer interacts with it. And every interaction is logged so you can review what's said.

Will this replace my dispatcher?+

What about jobs that need me to talk to the customer?+

What does this cost?+

Book an Ops Call.

30 minutes. Operator-to-operator. No deck. No follow-up nurture sequence designed to wear you down.

Book an Ops Call →